Configure payment settings

Phasio enhances your business operations by offering integrated online payment capabilities through the Phasio Storefront. This seamless checkout experience allows customers to complete their entire purchase journey in a single browser session—boosting both conversion rates and customer satisfaction.

Connect your preferred payment provider

1. Navigate to Finances from the main sidebar, and select Payments.
2. In the Payment Provider section, choose your preferred payment processor from the dropdown list of supported providers.
3. Click Register to accept payments to begin the integration. You will be securely redirected to your selected provider’s website to complete their registration and verification process.

Currencies

Phasio supports both local and multi-currency based payments. For multi-currency payments there are eligibility criteria enforced by some payment providers.

Local currency

You must specify your local currency within the platform. This currency is often referred to as the base currency, and must match the settlement currency of your connected payment provider.

If you do not have a connected payment provider, this is the currency of your bank account.

All prices generated by your process and post-process equations should be written with your base currency in mind.

Multi-currency Payments

We facilitate multi-currency payments through looking up term to base exchange rates directly from your payment provider. If you do not have a payment provider, we retrieve the most recent exchange rate from both the European Central Bank and International Monetary Fund.

Multi-currency Eligibility

Multi currency support is generally available across all of our supported payment providers and accounting systems, with a few added caveats:

1. For Stripe users, you must be localised in a jurisdiction which supports foreign-exchange quotes
2. For PayPal users, you must have a business account and be enrolled in their FXaaS scheme
3. For users with an accounting system integration, all invoice and estimate PDFs generated by the accounting system will be in the account's base currency

Exchange rate volatility

To minimise volatility as much as possible, we put a daily hold on a quoted exchange rate. For Stripe and PayPal, we directly make use of their APIs to ensure that the exchange rate used in conversion matches what the customer will be prompted to pay at checkout.

FX Fees

For Stripe, we automatically determine your FX conversion fee. For all other payment providers, you must supply the FX Fee associated with an inbound currency conversion through the payment settings screen on the manufacturing platform.

You can also configure a default FX fee, which will be used when no currency specific FX fee is specified.

We then use this FX fee to adjust the exchange rate used when quoting your customers. This means that you as the manufacturer, effectively pass on FX fees as a business cost to your customers through this adjusted rate.

Simply put, the exchange rate we charge your customers will be roughly 2~5% greater than the current market exchange rate, to account for fees and volatility.

Accept payments

1. Enable Tax ID: Enable the Tax ID feature to allow business customers to enter their tax identification information during checkout. This supports accurate tax documentation and compliance.
2. Round price to whole number: Activate to automatically round prices to the nearest whole number when generating customer quotes and processing orders.
3. Payment via invoice: Activate to offer customers the flexibility to complete payment after successful delivery of parts and receipt of a formal invoice.
4. Payment via purchase order: Activate to allow corporate customers to upload official purchase order documentation during checkout.
5. Order Amount Limitations:
   • Minimum Order Amount: Set a threshold in your selected currency to ensure only orders above a certain value are accepted.
   • Maximum Order Amount: Define an upper limit for transaction size to manage risk.

Banking info

Enter your complete banking details including IBAN, SWIFT/BIC codes, and other relevant financial institution information.

This banking information will be automatically displayed on all customer-facing financial documents including quotes, invoices, and order confirmations.

Transaction numbering

Implement a structured, professional document identification system by customizing the alphanumeric formats used in your business documentation.

1. Custom Prefix Configuration: Define unique, recognizable prefixes for your orders and quotes (e.g., "QT" for quotes, "ORD" for orders) to support easy categorization and retrieval.
2. Sequential Numbering Format: Specify the numeric format to ensure documents are chronologically organized and easy to track.

This customized transaction numbering system enhances the professional appearance of customer communications and simplifies internal tracking and financial record-keeping.